Free up valuable office space and find a permanent home for your original documents and inactive records.
Accurate and secure document storage isn’t just smart business. It’s often a legal necessity depending upon your organization. And with the increasing amount of legal requirements you must meet, finding space for inactive records can be tough. Sacrificing other more productive uses for that space is even tougher.
At Pioneer Records Management, we provide cost-effective document storage solutions for your important business records. Whether it’s Business or Healthcare Records, Medical X-rays or other storage media — you get the boxes out of your offices, and you free up valuable space.
While there are more technologically advanced document storage methods, such as our document conversion and Enterprise Content Management services, we understand that sometimes off-site boxed document storage may make the most business sense. That’s why we dedicate 15,000 square feet in our facility to provide one of the safest off-site storage records centers anywhere.
Some of the features you get with Pioneer Records Management document storage services include:
Security that's unequalled
Our facility is protected by a 24-hour security system. In addition, our facilities and staff adhere to a strict data security policy, and all employees are bound by confidentiality agreements.
Pickup and transfer of files
On the day and at the time you arrange, your boxes will be picked up at your offices and transferred to our secure facility by trained and uniformed Priority personnel. You can be confident your materials will be safe and well guarded.
Advanced database tracking
Upon arrival, each box is entered into our database giving it a location on our shelves. This location is stored and is used to track the usage or any document retrievals relating to each box you have in storage. This assures your documents will be easily found and quickly retrieved when necessary.
Convenient monthly invoicing
On a monthly basis, we send you an itemized bill listing any activity charges and you’re per box storage costs per month.
Same-day file retrieval
Need a file retrieved? No problem. We offer same day retrieval of your information.
Additional storage services include:
On-site Destruction Services
To ensure confidentiality, and in some cases, to comply with the law, you must destroy certain documents at the end of their lifecycle. Pioneer Records Management can help your company reduce the risk of unauthorized distribution of sensitive and critical company documents. Our secure document-shredding program insures against privacy infringement by unauthorized individuals. Our program protects your privacy and assures your compliance to HIPAA and other state and federal privacy laws. Compliance is essential in today’s business world and our program guarantees that your sensitive information will not fall into the wrong hands.
Active Document Storage
For your in-office storage, our movable filing systems from Datum are custom designed to fit your space requirements and provide you with the most efficient use of your valuable floor space. Whether its letter, legal or X-ray file storage, our movable file systems allow for maximum storage capacity utilizing a minimum of space and typically can cut floor space usage by 50%. These systems are ideal for healthcare facilities and legal firms that require hard copies of active files.